Take a revolutionary idea and share it with others on your next conference call, and you’ll quickly see what a problem talking over one another creates among employees, clients, partners or vendors. Video conferencing, albeit an advanced way to communicate on a global level, is foreign enough to most people to cause them to scratch their head in bewilderment at the lack of manners displayed by their colleagues. Avoiding a particularly uncomfortable situation on a conference call is easy if you follow these simple rules.
Tips to Ensure a Smooth Video Conferencing Session
Appoint a Leader
To make sure your video conferencing session goes smoothly, give someone the role of facilitator. This person helps steer the conversation in the right direction by keeping the meeting flowing naturally and efficiently. He or she can make sure that everyone gets a turn to speak and that no one is talking over each other during your video conferencing session.
Have Everyone Check-In
Before launching into your agenda, ask everyone to quickly introduce themselves and their role in the meeting. This makes it easier to get a sense of what is being addressed during the video conferencing session. If everyone in the meeting is a manager, the message is likely about sales goals, recruiting, and customer satisfaction.
Schedule Breaks Between Speakers
Before going full force in your video conferencing session, make sure to give people the opportunity to catch their breath, finish jotting down notes, get a drink, and use the restroom. They’ll come to the next session refreshed and ready to roll. This is especially true if there are a lot of people scheduled to speak in one video conferencing session.It’s not enough to host video conferencing sessions to provide information. People need to understand the content being discussed and how it applies to them. This is how you create successful and efficient business conversations and transactions.
Video Conferencing Made Easy
CCS Midwest can partner with your business to ensure that your video conferencing is intuitive and effective, bettering your abilities to communicate and collaborate.
Start video conferencing today — call (402) 913-3700 for more information.